Coffee Break? Absolutely!

A coffee break is a short pause in the program that can sometimes set the mood for the entire business day.

[ Coffee Breaks ]

About Coffee Breaks

Participants need time to grab a coffee, have a snack, exchange a few words and get back to the hall on time. The caterer’s job is to make sure they don’t have to stand in line for it.

Concept Catering organizes coffee breaks in Moscow and beyond for conferences, forums, seminars, business meetings, exhibitions and corporate events. We calculate the menu, the amount of drinks, serving points and staffing based on the number of participants and the event schedule.

What a Coffee Break Includes

Preparation starts with the event program. We need to know the number of guests, the length of the break, its start time and how many coffee breaks are planned during the day. Depending on the task, we provide:

Tea, coffee and drinking water stations
Pastries, mini sandwiches and light snacks
Portioned desserts and sweets
Coffee machines, tableware and required equipment
Table setting and decoration of the food area
Service team

For large events, the number of drink stations and serving points is calculated separately. The shorter the break and the bigger the flow of participants, the more important it is to distribute guests across the space properly.

From Coffee Break to Buffet

If the program includes a longer break or informal networking, a coffee break can be expanded into a mini buffet. We add cold appetizers, more substantial dishes and extend the service team’s working hours.

This format suits conferences, presentations and business events where the break becomes a part of the program in its own right.

More About Buffets

Fast Service Without Queues

A coffee break has one peculiarity: almost all guests arrive at the same time and have little time. That is why we calculate the capacity of coffee stations, table layout and required staffing in advance. During the break, the team keeps the lines stocked, monitors drinks, tableware and the cleanliness of the area.

A well-organized coffee break is one whose logistics participants never have to think about.

Book a Coffee Break

Coffee Break Gallery

An important coffee break detail

Business networking over coffee

Coffee break desserts

Coffee break table setting details

Coffee break cookies and sweets

Coffee break service

[ How We Choose the Menu ]

A coffee break menu should match the duration and timing of the event. For a short morning pause, hot drinks, pastries and a few light items are enough. For a long business day, the menu can be richer — with sandwiches, snacks, fruit and desserts.

The number of portions is calculated based on the number of participants and breaks. If there are several coffee breaks, we can vary the selection during the day so that guests don’t see the same set at every pause.

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What Determines the Cost of a Coffee Break

Once the parameters are agreed, Concept Catering will prepare a commercial proposal with the calculation of the menu and required services.

Number of participants and breaks
Menu composition and number of portions
Choice of drinks and equipment
Service duration
Number of serving points and staff
Venue specifics and logistics

Specify the Event Details

Tell our assistant a few key parameters: the event format, number of guests, venue, and date. This is enough for the system to prepare a starter proposal.

Preliminary Estimate

Based on the parameters you provide, we will prepare a preliminary estimate: menu, service, logistics, and the approximate cost of the event. It only takes a few seconds.

Discuss the Project

After the preliminary estimate, a Concept Catering manager will contact you, clarify your preferences, and prepare the final proposal. We will help adapt the menu, service format, and event scenario.

Tell me a little about your event, and I’ll help you choose the menu and estimate the approximate cost. In which city is the event planned?

Anniversary of the «Burgas» Boarding House — 50 Years

The anniversary gala dinner in honor of the 50th anniversary of the «Burgas» boarding house was a grand event featuring partners, management, and invited artists.

100 Banquet 10/18/2024

Pavel and Irina's Wedding — An Intimate Wedding with Chinese Accents

A private wedding at a country house in Snegiri was organized in an intimate format, emphasizing a cozy atmosphere, free communication, and an evening buffet outdoors.

40 Buffet 08/10/2024

Tegola Picnic — Interactive Stations and Culinary Journey for Guests

The event was built around gastronomic stations with live serving and an interactive service format.

500 Buffet 09/13/2023

XWAY BBQ Day — Interactive Corporate Event

Live serving, cooking stations, and a free-flowing space created an atmosphere of engaged and informal communication.

190 Buffet 05/07/2021

Client Event for City Construction

A closed evening for partners and clients was organized for City Construction, featuring a business program and a networking area.

40 Buffet 03/19/2019

Europe Day

The foundation of the project was clear service organization, stable operation during a high flow of guests, and a well-thought-out serving structure.

600 Buffet 05/15/2018

All Cases

Pricing depends on the menu, guest count, presentation and service setup. One coffee break may feature Americano and oat biscuits; another may include raf coffee, miniature roast-beef brioche and signature desserts.

Drinks, tableware, equipment, delivery and staff also affect the estimate. Even with the same menu, the per-person cost for 50 and 300 guests can differ significantly. We quote each event individually and provide a detailed breakdown.

The number of breaks depends on the programme length and schedule. One break may be enough for a short seminar, while an all-day conference usually calls for several.

We consider the start time, session lengths and whether lunch is provided. For multiple breaks, we can vary drinks and snacks to keep the offering interesting throughout the day.

At Concept Catering, we do not apply a universal drinks-and-pastries allowance per person. Consumption varies with the time of day, break length, audience and number of breaks.

A morning break and a post-lunch coffee pause create different demand. We consider the selection, guest preferences and whether attendees may return to the coffee station, then calculate quantities for the specific event.

A short break for 200 attendees calls for several independent coffee stations with sufficient equipment and staff.

We calculate station capacity, distribute guest traffic and prepare cold drinks and snacks in advance. Coffee itself is made during service, so the number of machines and staff is critical. The setup depends on the venue layout, available electrical capacity and break duration.

Equipment is selected according to the brief, guest numbers and service format. We use automatic coffee machines, professional espresso machines with baristas, hot-water dispensers and different coffee-station configurations.

A small meeting and a major conference need different setups. We plan capacity around the drinks menu and break lengths so coffee can be prepared on site at the required pace.

Yes. We can provide a full off-site coffee break without a mains water connection: we bring the required water ourselves.

We assess electrical capacity, station locations and space for a service area. One automatic coffee machine, for example, may draw around 2.2–2.7 kW, and larger events need several machines. Technical requirements are therefore calculated for each event.

Yes. Coffee breaks can be combined with lunch, a business buffet or an evening reception within one event.

We develop a coordinated food-and-beverage programme around the schedule and guest numbers. Menus can change between breaks, service areas can be separated and staff allocated across the day. This keeps every format aligned with the main programme.

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